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  • Writer's pictureSabina Laniova

Deliciously Affordable: A Step-by-Step Guide to Planning Events Without Breaking the Bank

Planning a special day or a corporate gathering is an exciting venture, but determining the budget can be a tricky task. It's not uncommon for hosts to find themselves caught in the web of underestimating or overestimating the costs involved, with two key culprits at the center stage: drinks and food.

Ala Carte

While offering an Ala Carte menu might seem like a tempting solution—allowing guests to tailor their choices—it often poses more challenges than benefits. Allowing everyone to choose individually can lead to unexpected hiccups. How many times have you encountered the hesitant "I WILL ORDER AFTER YOU" or the classic "I am good for now" responses? These uncertainties not only create awkward moments but can also put a dent in your budget.

Navigating through a variety of options can not only slow down the party vibe but also lead to confusion and delays. Let's explore how create budget friendly event or how to budget for a party to strike the perfect balance between offering variety and maintaining an event that's not just memorable but also budget-friendly."

Set Menu

While a set menu might sound basic, dealing with various food preferences and allergies today makes picking the right menu tricky. Trying to cater to everyone's needs can be tough in a world where dietary choices are at their peak.

But hold on, don't rule out set menus just yet. Even though some folks have special dietary needs, there are still times when smaller groups share similar tastes. It might not happen often, but it's not impossible.

Opting for a set menu is also good for your budget, especially if you don't want any surprises later. It gives you a clear and fixed cost, helping you plan and stick to your budget better.

To handle the food challenge, try using modern tools like a Facebook group chat pool for all your guests. This way, everyone can answer important questions about their diets in one place. No need for lots of emails or messages – it's a simpler way to make sure everyone's needs are taken care of."

Sharing menu

My favorite option is the sharing menu. Why? Because it offers the freedom to pick a variety of items that suit a wide range of dietary needs. When served and labeled properly, everyone can easily find their own meal. This setup allows your party to chat away and enjoy the different things on the table.

What makes the sharing menu the best? Even if your guests don't have much in common, the food becomes the common ground. It's a fantastic conversation starter, bringing everyone together around the table."


Now, let's tackle the trickiest part of your budget – drinks. In our industry, it's common to plan for about 2 drinks per person per hour. This strategy usually works well for events lasting 2 to 3 hours, balancing out those who sip more and those who don't drink at all. So, for a 2.5-hour event, you'd typically aim for around 5 drinks per person.

The cost of these drinks and your guests' individual choices will play a role in determining your overall expense. I get it, it can be a bit confusing. To avoid surprises or going over budget, I recommend budgeting at least $50 per person for Ala Carte drinks – unless you have guests who won't be indulging at all.

Now, here's my favorite option – the drink package. I've seen many successful parties with these because everyone, including organizers, can relax and focus on having a good time without constantly thinking about the price. You can easily find 2-hour drink packages for under $50. Simple, right?"

In conclusion, planning an event on a budget doesn't have to be a daunting task. By carefully considering your menu and drink options, you can create a memorable experience without breaking the bank. Whether you opt for a set menu, a sharing menu, or a convenient drink package, each choice comes with its own advantages. Set menus offer predictability, sharing menus foster a sense of community, and drink packages let everyone unwind without constantly checking the tab.

Remember, it's all about finding the right balance for your guests and your wallet. From avoiding awkward moments with Ala Carte choices to ensuring everyone has their preferred drink in hand, thoughtful planning goes a long way. So, craft your event with consideration, leverage modern tools for communication, and enjoy a celebration that not only fits your budget but leaves everyone talking about the great time they had. Cheers to hosting unforgettable events without the financial headache.

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